Privacy Policy · Scientivora Publishers

Who we are

Scientivora Publishers operates this publishing platform and is the controller of the personal data described here. Questions about this policy can be sent to ramachandragrt@gmail.com or through the contact form.

What we collect

Account data — name, email address, institutional affiliation, degree, country, ORCID (optional), expertise and biography, plus a password that is stored only as a salted hash.
Submission data — manuscript titles, abstracts, keywords, author lists, declarations, correspondence details and uploaded files.
Review and editorial data — assignments, due dates, ratings, recommendations, comments, decisions and audit entries.
Enquiries — messages sent through the contact form.
Technical data — standard server log data such as IP address, browser type and time of request, retained for security and troubleshooting.

Why we use it (lawful bases)

Contract — to operate accounts, run the peer-review process and publish accepted articles you have agreed to publish.
Legitimate interests — to secure the platform, prevent abuse, maintain the audit trail and improve the service.
Legal obligation — to retain records necessary for scholarly record-keeping, corrections and fraud prevention.
Consent — for optional items such as publishing your editorial-board profile or ORCID, which you can decline without affecting your account.

Confidentiality of manuscripts

Unpublished files are never public

Manuscript files live in a private storage area outside the public web root. They are reachable only by the submitting author, the handling editor, administrators and reviewers with a live assignment — and every editorial or reviewer download is written to the audit trail. Nothing becomes publicly accessible until an article is published.

Reviewers are contractually expected to keep manuscripts confidential and are never shown author identities within the platform.
Session cookies keep you signed in; the "keep me signed in" option extends session lifetime. CSRF tokens protect every state-changing form.
We never sell personal data, never share it for advertising, and never send it to third parties except hosting and email infrastructure providers acting on our instructions.

Retention

Accounts remain active until you ask us to close them.
Submission, review and editorial records are retained as part of the scholarly record and audit trail, including after account closure where required for integrity purposes.
Contact-form enquiries are kept only as long as needed to answer them.
Server logs are rotated on a regular schedule.

Your rights

Depending on your jurisdiction, you may have the right to access, correct, delete or restrict the use of your personal data, to object to certain processing, and to data portability. Some records — for example published articles and integrity-related audit entries — may be exempt from deletion where retention is legally or scientifically required.

Requests can be submitted through the contact form or to ramachandragrt@gmail.com. We respond within applicable statutory deadlines.

Cookies

Session cookie — required to keep you signed in.
Remember-me cookie — set only if you tick "Keep me signed in".
No advertising, profiling or cross-site tracking cookies are used.

Changes to this policy

Material changes will be published on this page with the date of revision. Continued use after a change constitutes acceptance of the revised policy for the areas it covers.

Last reviewed: October 2026.